Terms & Conditions
Every booking made at the Lynx Business Centre is subject to the following Terms and Conditions:
Equipment
We cannot guarantee compatibility of our LCD projector or wireless network with your equipment. If you would like to test the compatibility of the equipment, please contact us to arrange a mutually convenient time.
The equipment where provided will be in full working order. The hirer will be responsible to ensure all equipment and furniture is handed back in the same condition.
All video audio equipment including projectors are available but must be requested on the booking form.
Opening Hours
Normal opening hours are 08.30 to 17.30, any other times are by special arrangement only.
The room/s hired will only be available for your use during the times agreed. If you arrive early you may not get access to the room/s until your arrival time.
Confirmation of Booking
Once we have received a booking form, we will confirm the arrangements in writing (where possible). If any of the arrangements are incorrect, it is the responsibility of the hirer to contact us and inform us of any amendments to the booking.
Cancellation Charges
The following room hire and catering costs will be charged in the event of a cancellation. All cancellations must be confirmed in writing or you may be charged the full cost.
| No. of Days Before Event | Room & Equipment | Catering |
|---|---|---|
| Full payment is due within seven days of invoice (these terms apply unless otherwise agreed) | ||
| More than 10 days | No Charge | No Charge |
| Less than 10 days | 25% of Hire Charge | No Charge |
| Less that 5 days | 50% of Hire Charge | 50% of Estimated Charge |
| Less than 48 hours | 100% of Hire Charge | 100% of Estimated Charge |
Catering
We cannot guarantee any changes to catering requirements within 48 hours of the booking, although we will do our best to accommodate your needs.
Health and Safety/Security
All visitors to the Lynx Business Centre are expected to conform to the Health and Safety and Security procedures in place.
The presenter/organiser of your event should report to reception on arrival to obtain information on fire exits and procedures, WC locations, smoking areas etc. It is the responsibility of the presenter/organiser to ensure that all delegates are aware of these matters.
It is the responsibility of the presenter/organiser to ensure that all delegates sign the delegates record form. This is to be kept in the room with you during your event. If the fire alarm sounds, the form should be taken with the presenter/organiser and he/she is responsible for checking that all delegates are safe and accounted for. The presenter/organiser must then report to the fire marshal (wearing a fluorescent jacket) and advise them of any problems.
